Chaplaincy Coordinator (107770-0424)

The Chaplaincy Co-ordinator will often be the only team member available in the Chaplaincy and therefore is the 'face' of the Chaplaincy and responsible for dealing with a full and challenging range of issues: distressed students, grieving parents, concerned tutor etc. Because of this the post requires independent working and the post holder will need to be able to demonstrate initiative to direct students to Chaplains, wider pastoral support and other areas of support on campus, as appropriate.

A large proportion of the role is administrative and project management, and therefore the post holder needs the ability to organise a busy, heavy workload and deal with various tasks simultaneously and be able to juggle competing priorities.

Most Chaplains are at the University only part of the time and therefore liaison needs to be carefully managed and coordinated. In addition, the decision making structures are flat/ collegial, which means the Coordinator needs to ensure that mechanisms are in place for input into decisions from all and to understand when delegated authority can be applied. The structure necessitates that the Coordinator be highly autonomous and proactive. 

The position is offered as a job share, and the working hours are from 9:30am to 4:00pm Wednesday to Friday.

For informal enquiries, please contact Sophie Coogan via email: sophie.coogan@warwick.ac.uk.

• Experience of working as part of a team and independently.
• Experience of working in a sensitive and diverse environment.
• Experience of project management of defined, time-limited projects.
• Relevant applied administrative experience (procurement, corporate record, action logs, diary management, communication systems and good experience of use of MS-Office applications).
• Experience of monitoring and managing budgets.
• Experience of university/higher education administration or equivalent relevant experience (desirable).
• Ability to apply judgement to understand which issues can be resolved directly and which will require referral to a Chaplain or University support service.
• Excellent interpersonal skills.
• Excellent communication skills (listening, written, verbal with both groups and individuals).
• Ability to lead Chaplaincy team meetings and to present to a group.
• Tact, diplomacy, sensitivity and an ability to work in a confidential environment.
• Ability to stay calm under pressure and prioritise and work to deadlines while recognizing and upholding boundaries.
• Ability to project manage work with multiple dependencies and contact points.
• Ability to work independently using own initiative.
• Experienced user of Microsoft Office suite including Word, Excel, Outlook as well as experience of managing social media and content editing of web pages.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**. 

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

*QS World University Rankings 2024

** Research Excellence Framework 2021

To find out more about us visit our website.

To apply please complete your essential personal details and attach a CV  and cover letter by 11.55pm on the closing date of 5th May 2024. Please ensure your CV includes your most recent employment experience along with any additional relevant experience and education history. Your cover letter should detail how you meet the essential and desirable criteria for this post.  

To streamline our hiring process, we kindly request that all candidates submit their applications through our official website. This ensures that all applications are received in a uniform format and can be processed efficiently by our HR team. 

The interviews will be held on a date to be confirmed. 

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. 

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here. 

We are proud to say that we are a Living Wage employer.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.  We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. 

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here. 

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance. 

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The University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against anyone who makes a Disclosure relating to a conviction or other information revealed.  More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.