Executive Assistant (103744-0724)

For informal enquiries, please contact Clare Crofts (Department Coordinator) at Clare.Crofts@warwick.ac.uk.

Responsible to Director of Development.
The postholder is essential to the effective and efficient operations of the Development & Alumni Engagement team and providing a personal administrative and organisational support. You will provide 1:1 Executive Assistant support to the Director and will be responsible for diary management, liaising with high level internal and external stakeholders, meeting preparation, managing correspondence, and providing administrative expertise. You will also provide comprehensive support to the Group’s Senior Leadership Team, supporting strategic planning and driving departmental actions forward.

This role presents an exciting opportunity for someone to build on their high level relationship management and administration skills and build their communications experience with high-level constituencies. Experience of working with a diverse range of people will be required, as well as, the ability to communicate with internal and external stakeholders of all levels via all channels. 

Furthermore, the successful candidate will champion the values of the Development and Alumni Engagement Team: Making a difference, Collaboration, Being solution-focused, and having a passion for learning. The postholder’s ability to provide support, direction, where appropriate and coordination and collaboration with the various administrative activities across the department will be vital in upholding these values.

In summary, we're looking for an individual who not only possesses strong administrative and coordination skills but also aligns with our team values, contributing to the overall success and effectiveness of the Development and Alumni Engagement team.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

Be Part of Our Future

This is an exciting time to be joining the Development and Alumni Engagement Team (DAE) at the University of Warwick. We’re entering the early planning stages of a major new philanthropic campaign, which will significantly scale the ambition for the University’s fundraising and engagement activity.

As a team, we in DAE believe in making a difference, collaborating, being solutions focused, and learning from our best performances. These behaviours are core to how we work together and how we achieve our ambitious strategy and celebrate our success.

We have a major role to play in helping the University break down barriers to education and advance research. Our team, and donor community creates lasting value in society and the economy through supporting students, research, and facilities at Warwick.

The research for which we raise money enables our alumni and donors to make a global impact. If you thrive on building outstanding relationships in a creative and innovative environment then this is the role for you and we look forward to meeting you. 

For more information, please see here. 

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**. 

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

*QS World University Rankings 2024

** Research Excellence Framework 2021

To find out more about us visit our website.

CLOSING DATE: Sunday 29 September 2024 at 11.55pm

To apply, please click ‘Apply’ below and submit an application form by the closing date. Please plan for any potential delays as you will not be able to submit an application past this deadline (even if you opened the form at, say, 11.30pm).

Please attach a CV and cover letter.

• Your CV should include your most recent employment experience, any other relevant experience, and education history.
• Your cover letter must detail how you meet each of the essential criteria found in the Job Description document below (desirable criteria too, where possible).

Please see here for guidance on writing a cover letter. We highly recommend using individual criteria as headers and giving examples below, though you are free to format the letter as you wish.

To streamline our hiring processes, we can only accept applications via our official website, warwick-careers.tal.net.

Interview Date: w/c 07 October 2024 

Start Date: TBC

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. 

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here. 

We are proud to say that we are a Living Wage employer.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.  We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. 

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here. 

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance. 

Disclosure & Barring Service (DBS)

The University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against anyone who makes a Disclosure relating to a conviction or other information revealed.  More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.