Events Administrator (104926-0125)

For informal enquiries, please contact Rachel Morgan (Events Officer) at rachel.k.morgan@warwick.ac.uk.

You will work closely with colleagues in Development and Alumni Engagement and across the University, to support the planning and delivery of events that enable mutually beneficial relationships with alumni, prospects and donors.

The post holder will be responsible for supporting the delivery of a range of engagement events across multiple channels, including in person, online and hybrid events.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.  

You have experience of contributing to the planning and delivery of innovative and engaging events, and a clear passion for curating the right atmosphere to maximise engagement.   

You are thoughtful of the attendee experience and

and your attention to detail means that you maximise every area of an event.  Your excellent communication skills allow you to work successfully alongside a variety of internal and external stakeholders, from students through to the University Executive board.  You can problem solve quickly and effectively.

• Proven experience of event management
• Proven experience of using software such as BBCRM, Raisers Edge, EventBrite, Graduway
• Experience of handling sensitive and confidential information with an understanding and knowledge of GDPR
• Excellent communication and interpersonal skills
• Ability to balance competing priorities, working quickly and accurately under pressure to meet tight deadlines
• Demonstrable ability to work independently, to be proactive, use initiative and to apply knowledge flexibly in a range of solutions
• Well-developed organisational skills
• High level of accuracy and attention to detail, and excellent written English
• Confident communicator with good interpersonal skills, the ability to liaise and work effectively across teams and with a variety of stakeholders both internal and external
• Good negotiating skills
• Flexibility and the willingness to work outside of usual office hours to support alumni engagement and donor events, as required
• Budget handling (desirable)
• Proven experience of using a CMS (desirable)

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

This is an exciting time to be joining the Development and Alumni Engagement Team (DAE) at the University of Warwick. We’re entering the early planning stages of a new major philanthropic campaign, which will significantly scale the ambition for the University’s fundraising and engagement activity. As a team, we have a major role to play in helping break down barriers to education and advancing research addressing some of our planet’s biggest challenges. Our alumni and donor community create lasting value in society and the economy through supporting students, research and facilities at Warwick.

Meet the team and find further information about Development & Alumni Engagement on our microsite.

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**. 

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

*QS World University Rankings 2024

** Research Excellence Framework 2021

To find out more about us visit our website.

CLOSING DATE: Tuesday 18 February 2025 at 11.55pm

To apply, please click ‘Apply’ below and submit an application form by the closing date. Please plan for any potential delays as you will not be able to submit an application past this deadline (even if you opened the form at, say, 11.30pm).

Please attach a CV and cover letter.

• Your CV should include your most recent employment experience, any other relevant experience, and education history.
• Your cover letter must detail how you meet each of the essential criteria found in the Job Description document below (desirable criteria too, where possible).

Please include any voluntary work if it helps to show why you are the right candidate for the job. We’re proud of our diverse community and are committed to ensuring equality of opportunity for all, fostered in an environment of mutual respect and dignity. We strongly encourage individuals from all backgrounds to apply for this role.

Please see here for guidance on writing a cover letter. We highly recommend using individual criteria as headers and giving examples below, though you are free to format the letter as you wish.

To streamline our hiring processes, we can only accept applications via our official website, warwick-careers.tal.net.

Interview Date: TBC

Start Date: TBC

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. 

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here. 

We are proud to say that we are a Living Wage employer.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.  We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. 

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here. 

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance. 

Disclosure & Barring Service (DBS)

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with. 

In line with the DBS Code of Practice, the successful candidates for any roles involving regulated activity, will be subject to a DBS check at the appropriate level. The University will take all necessary measures to ensure that any individual subject to a barring order does not undertake any work with the barred group specified (i.e. children and/or adults).

We expect all employees, volunteers, and partners to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University undertakes not to discriminate against anyone who makes a disclosure relating to a conviction. The information disclosed at application stage is only visible to the central DBS team (i.e. not recruiting managers) to ensure there is no bias during the shortlisting process.