Senior HR Assistant (110790-0825)

For informal enquiries, please contact Stephanie Beardmore (HR Business Partner) at stephanie.beardmore@warwick.ac.uk.

An exciting opportunity has risen for a part-time Senior HR Assistant to work alongside a small HR Team based at School of Life Sciences, Gibbet Hill Campus at the University of Warwick.

The role reports to the HR Business Partner and works alongside the two existing part-time Senior HR Assistants and a full-time HR Coordinator, undertaking a full range of HR duties with an emphasis on recruitment across the week. 

Providing excellent customer service, you will act as a first point of contact in responding to and addressing a wide range of staff queries appropriate and relevant information in a professional and timely manner from the HR email inbox and in person, determining if and when these need escalation.

We and the wider University of Warwick environment offer substantial opportunities for professional development including regular opportunities to attend international conferences.

The ideal person should be educated to ‘A’ level standard with GCSE English and Maths or equivalent and hold a minimum of a Certificate in Personnel Practice or other relevant HR qualification or have experience of working in a HR role to this level.  They should also have a commitment to working towards CPD and/or attaining a CIPD qualification.

Previous experience of working in a busy HR role undertaking end to end recruitment is essential, as is an ability to track and monitor progress of work as this role has a focus on recruitment involving fixed term contracts.

The postholder will need to provide general advice on associated immigration requirements and visas and undertake right to work checks (training for this can be provided).

Having knowledge of HR best practice and employment law.

A flexible professional approach and previous experience and/or an ability to work as part of a team is essential.

Having excellent verbal and written communication skills with an ability to build relationships and keep other parties informed.

Able to apply tact and diplomacy and deal with sensitive and confidential issues.

Being able to use your initiative and interpret information to make decisions.

Able to work to deadlines and independently organise, prioritise and plan your workload with a focus on accuracy and attention to detail.

Excellent IT skills in email correspondence, word processing and completion of forms. An ability to use or learn different HR systems and applications.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

For further information about the School of Life Sciences please see our website at

http://www2.warwick.ac.uk/fac/sci/lifesci.

We believe that collegiality, openness, inclusivity and diversity are essential for an excellent research and teaching environment. Our workplace ethic has enabled us to gain the Athena SWAN Silver award. We are dedicated to building a diverse and inclusive workplace and encourage applications from all groups with protected characteristics traditionally under-represented in STEM fields.

We are a world-leading research-intensive university founded in 1965. We are ranked 67th in the world and 10th in the UK. 92% of our research is rated world-leading or internationally excellent.*

Find out more about us on our website.

* QS World University Rankings 2024, Research Excellence Framework 2021

CLOSING DEADLINE: Tuesday 16th September 2025 at 23:55 (BST)

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV should include:

• Your education and employment history (including your most recent employment).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your cover letter should explain:

• Your motivations for applying to the role.
• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview.

In your application, you can also include any career breaks you may have taken (e.g. parental/caring/long-term sick leave, part-time work, secondments) or any periods where you were unable or restricted to work because of the COVID-19 pandemic.

For guidance on writing a cover letter, see here.

• Interview Date: TBC
• Start Date: Flexible

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

We provide a comprehensive range of benefits, including:

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. For more information, see here.

We are proud to be a Living Wage employer.

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive.

We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.

Find out more about our Social Inclusion work at Warwick.

Warwick currently holds the following awards:

• Athena Swan Award - Silver
• Race Equality Charter Award - Bronze
• Disability Smart Award - Bronze

For more information on our awards and accreditations, see here.

We are also proud to be one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

• Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.
• The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).
• All employees, volunteers, and partners are expected to share our safeguarding commitment.

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction.

Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.