Administrative Assistant (76945-0426)

Informal Queries

• For informal queries about the role, please contact Olivia Joyce (Administrative Coordinator) at Olivia.Joyce@warwick.ac.uk.

Flexible Working

• We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.

Work Location

• This role is based in our Staff Administration Team within the School of Engineering on the University of Warwick campus in Coventry.
• Whilst we currently offer hybrid-working arrangements, the successful candidate will be expected to work a minimum of the first 6 months of their appointment onsite full time. After this, due to the nature of this role, it is expected that the post holder will be required to work on campus a minimum of 80% of their time on a team rota. Additional days in the office may be required at busy times, or to cover colleague absence.

The School of Engineering is seeking a proactive and organised Administrative Assistant to join our Staff Administration Team.

Being based within a small team, it offers you the opportunity to work on activities and processes independently, and autonomously from start to finish. You will take ownership of key administrative processes, with a particular focus on recruitment and HR support. This involves managing end-to-end recruitment processes for both permanent and temporary staff, acting as a key liaison for hiring managers, HR teams, and candidates.

In addition, you will provide high-quality administrative support to senior colleague, including the School’s Research Cluster Leads and Directors of Teaching. This includes servicing Committees, taking minutes, coordinating and attending meetings as well as supporting key academic events.

You will be a proactive, highly organised and experienced administrator, ideally gained within a Higher Education or HR environment. Excellent communication skills are essential, with the ability to interact effectively with a diverse range of people, both internally and externally. A customer centric approach, with a commitment to delivering excellent customer service, is required.

You will have experience supporting senior staff, demonstrating influencing skills and appropriate levels of assertiveness to do so. A resilient attitude , combined with a  collaborative team approach, is crucial. You should be able to work independently and use your initiative to solve problems, as well as manage competing priorities under pressure. You should also demonstrate a willingness to contribute to a positive and collaborative team culture, both within the immediate and wider School administrative teams.

A high level of accuracy and attention to detail, combined with flexibility, is needed to manage a wide range of administrative tasks, with time management and organisational skills being needed to prioritise workload and deliver to deadlines.

Due to the nature of the role, you will be handling confidential and sensitive information and dealing with difficult situations. You must demonstrate the ability to do this with diplomacy, tact and empathy. Understanding of equality, diversity and inclusion (EDI) issues as they impact on areas of recruitment and administration is essential.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

The School of Engineering is one of the leading unified engineering schools in the UK.

This role is based in our Staff Administration Team within the School of Engineering on the University’s campus in Coventry.

The School of Engineering is committed to the principles of the Athena SWAN Charter, which recognises work undertaken to address gender equality, representation and progression for all staff working in an academic environment. The School currently holds the Athena SWAN Gold award and the University holds an Institutional Silver award. Further information about the work of the School in relation to Athena SWAN can be found at the following link; Athena SWAN - School of Engineering - University of Warwick 

We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**

Find out more about us at warwick.ac.uk/about/.

* World University Ranking 2026, Complete University Guide 2026

** Research Excellence Framework 2021

CLOSING DEADLINE: Monday 25 May 2026 at 11:55pm (UK Time)

To apply, please click APPLY below and submit your application by the closing deadline. 

You will be asked to include a CV and cover letter. Within these documents, please:

1. Outline your employment and education history (including your most recent employment).

2. Outline the reasons for your interest in this position.

3. Demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below).

Using individual essential criteria as headings is advisable. 

Please note that ALL essential criteria must be met by candidates who are invited to interview.

• Interview Date: To be confirmed
• Start Date: As soon as possible

Applications must be submitted by the closing deadline. Only applications submitted through our Careers Portal will be considered.

You are welcome to include any careers breaks you may have taken (e.g. parental/caring/long-term sick leave).

Please note that if you do not evidence the essential criteria, the hiring panel may not be able to shortlist your application. For guidance on how to format a cover letter, see here.

We provide a comprehensive range of benefits, including:

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.

We are proud to be a Living Wage employer.