Research Office Assistant (108030-0825)

For informal enquiries, please contact Chloe Smith (Research Officer) at chloe.g.smith@warwick.ac.uk.

The School of Engineering is seeking to appoint a Research Office Assistant to provide administrative support to the Research Office within a large academic science department with over 200 staff, including academics, researchers and students.

You will be responsible for the co-ordination and planning of conferences, workshops, training, and other events and meetings to support the promotion of research activity and opportunities within the school.

You will be required to develop, update and maintain information through various media platforms including webpages, social media and email ensuring accuracy, relevance and timeliness of information.

You will join an established research team within a large and busy department, and you will need to be flexible and organised to manage a varied workload.

Work Location

• Due to the nature of this role, it is expected that the post holder will work a minimum of 80% of their working hours onsite, at the School of Engineering.
• Additional on-campus working will be required to support research workshops, seminars, events, and at other key times.

We are looking for someone with experience of dealing with administrative processes within a busy working office or customer focused environment, ideally within higher education.

The ideal candidate will have excellent organisational skills and the flexibility to manage a large volume of tasks such as room booking, catering booking and minute taking to support conference events and meetings within a deadline.

You will have strong IT skills and the ability to quickly and efficiently learn bespoke software packages to provide support for research events and projects by updating webpages, social media and email with new and relevant content.

Your excellent communication skills will ensure you are capable of respectfully dealing with staff, students and external stakeholders at all levels whilst demonstrating resourcefulness and self-motivation.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

For more information about the School of Engineering, please visit our website.

The School of Engineering is committed to the principles of the Athena SWAN Charter, which recognises work undertaken to address gender equality, representation and progression for all staff working in an academic environment.

The School currently holds the Athena SWAN Gold award and the University holds an Institutional Silver award. Further information about the work of the School of Engineering in relation to Athena SWAN can be found on our webpages.

We are a world-leading research-intensive university founded in 1965. We are ranked 106th in the world and 8th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**

Find out more about us at warwick.ac.uk/about/.

* World University Ranking 2024, Guardian University Guide 2025

** Research Excellence Framework 2021

CLOSING DEADLINE: Thursday 27th November 2025 at 11:55pm (UK Time)

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV should include:

• Your education and employment history (including your most recent employment).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your cover letter should explain:

• Your motivations for applying to the role.
• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview.

For guidance on writing a cover letter, see here.

• Interview Date: 18th December 2025 (morning only)
• Start Date: As soon as possible

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. 

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here. 

We are proud to say that we are a Living Wage employer.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.  We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. 

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here. 

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. Further information on all of the University's Awards and Accreditations can be found here. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance. 

Disclosure & Barring Service (DBS)

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with. 

In line with the DBS Code of Practice, the successful candidates for any roles involving regulated activity, will be subject to a DBS check at the appropriate level. The University will take all necessary measures to ensure that any individual subject to a barring order does not undertake any work with the barred group specified (i.e. children and/or adults).

We expect all employees, volunteers, and partners to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University undertakes not to discriminate against anyone who makes a disclosure relating to a conviction. The information disclosed at application stage is only visible to the central DBS team (i.e. not recruiting managers) to ensure there is no bias during the shortlisting process.