Procurement Coordinator (22060-0825)

For informal enquiries, please contact Khamsin Wager (Procurement Manager) at khamsin.wager@warwick.ac.uk.

We are looking for a Procurement Coordinator to support the Procurement Office across all / any streams of activities, working both with suppliers and University stakeholders to ensure that the full benefits of procurement activities are realised, that procurement initiatives are delivered effectively, and that target savings and efficiencies are achieved.

Procurement at Warwick is diverse, exciting and challenging and offers the opportunity to make a real contribution to the University.

We are looking for an individual who relish such environments, who is dynamic, can build relationships with stakeholders and suppliers, will effectively manage cross functional project teams, can work within defined and robust procurement and audit procedures and will drive the best commercial outcomes for Warwick.

We impact over £230M of the University's expenditure across a broad range of category areas including; Estates and FM, STEMed, Commercial, Professional Services, IT and Office, and Library services. Collaboration is a key element of the Procurement team's role, whether this be working closely with departmental stakeholders to deliver their requirements within deadlines and budgets or working with colleagues at other HEIs or consortia to maximise value through aggregated spend arrangements or framework agreements.

We utilise a comprehensive suite of eProcurement tools including eTendering, eRequisitioning, eMarketplace and electronic PO distribution which complement the corporate Finance system, SAP.

You will have strong general administrative experience, with excellent IT skills (especially in SAP and Excel) and an aptitude to quickly learn new systems.

A good understanding of procurement processes and systems.

You will work to tight deadlines and demonstrate excellent teamwork with colleagues across the Team and wider stakeholder groups across the institution.

A proactive attitude to tasks is essential, together with a high level of enthusiasm, self-motivation and flexibility will make you an integral part of our team.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

The University Finance Office supports business planning and innovation to maximise the financial resources available to the University and create the long-term sustainable financial platform required for future growth.  Finance staff across the University are networked as a professional community of expertise. 

You will be supported to continue your professional journey through access to Continuing Professional Development training opportunities, sector networks and regular Finance Office briefings.

The role is campus based however staff can opt to work under the Finance Office’s current hybrid policy where a maximum of 40% of time (2 days per week for full-time staff, typically Tuesday and Friday) can be worked remotely.

This is subject to review and operational requirements. Whilst in the induction phase you’ll be required to work 100% in the office. Further details are available on request or at interview stage.

For further information about The Finance Office and the opportunities available, please visit our website.

We are a world-leading research-intensive university founded in 1965. We are ranked 67th in the world and 10th in the UK. 92% of our research is rated world-leading or internationally excellent.*

Find out more about us on our website.

* QS World University Rankings 2024, Research Excellence Framework 2021

CLOSING DEADLINE: Monday 15th September 2025 at 23:55 (BST)

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV should include:

• Your education and employment history (including your most recent employment).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your cover letter should explain:

• Your motivations for applying to the role.
• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview.

For guidance on writing a cover letter, see here.

• Interview Date: TBC
• Start Date: TBC

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

We provide a comprehensive range of benefits, including:

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.

We are proud to be a Living Wage employer.

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.

Find out more about our Social Inclusion work at Warwick.

Find out more about our awards and accreditations.

We are also one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

• Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.
• The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).
• All employees, volunteers, and partners are expected to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction.

Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.